Bestekchecker digitizes the entire process of maintenance inspection, quality control, and contract management for municipalities. From on-site data capture to reporting and payment statements, everyone works from a single source of truth. No more scattered Excel files, no disputes afterward—just real-time insight into execution, quality, and costs.
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Municipalities are responsible for managing public spaces, yet oversight of execution is often fragmented. Inspections are carried out in the field, while administration is processed later, and agreements are spread across multiple systems. This makes the process slow, error-prone, and difficult to manage. In practice, this leads to familiar challenges:
Inspectors work with paper or Excel and spend a lot of time on manual processing and re-entering data.
Photos, inspection findings, and agreements are distributed across emails, folders, and lists.
The municipality and the contractor do not work from the same dataset, leading to discussions and disputes.
Deviations often only become visible during invoice checks or follow-up inspections.
Invoices require multiple correction rounds due to a lack of up-to-date insight.
In the event of complaints or audits, objective and verifiable evidence is often lacking.
Bestekchecker was developed from hands-on experience in municipal asset management. The goal is simple: to ensure that all stakeholders work from the same information, making execution predictable, quality demonstrable, and settlement fair and efficient.
See immediately what has been completed, what is still open, and where adjustments are needed.
Objective documentation with photos, location, and timestamps prevents differences in interpretation.
Findings are immediately visible to contractors and supervisors.
Execution automatically forms the basis for progress statements and invoices.
All steps are traceable for accountability, audits, and governance.
Configurable per contract specification and designed in accordance with ISO 27001 principles.
Up to 30–50% time savings on administration and reporting
Faster invoice processing, reduced from days to minutes
Lower failure costs through early detection of deviations
Stronger substantiation in the case of resident complaints and audits
Improved collaboration and greater trust between municipality and contractor
Bestekchecker is designed for organizations that execute, inspect, and manage maintenance contracts in public spaces. Does a lot of time get lost in administration and discussions? Bestekchecker provides structure and clarity.
Control over execution, quality, and costs, with clear accountability toward management and audits.
Efficient field inspections with immediate documentation and context.
Clarity on expectations, fast feedback, and fewer discussions.
Overview and control across multiple contracts, areas, and periods.
We’d be happy to show you how Bestekchecker fits within your workflows and contract specifications. Whether you work with RAW contracts or frequency-based contracts, we’ll work together to configure a setup that matches day-to-day practice.
Bestekchecker is a digital workflow platform that brings inspection, follow-up, and settlement together in a single environment. Inspectors record findings directly in the field via a mobile app, including photos and location data. This information is immediately available to all stakeholders and automatically forms the basis for reports and progress statements.
This shifts the focus from administration and discussion to steering on quality and collaboration. Bestekchecker makes maintenance management clear, verifiable, and controllable—day in, day out.
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