Use Case – Bestekchecker – Gemeente Breda
Control over maintenance with real-time insight into execution.
The municipality of Breda is responsible for the management and maintenance of public space, including green areas, roads, and civil structures. Daily inspections are carried out to verify whether maintenance activities are executed in accordance with contracts and specifications. Reliable documentation, clear communication, and timely adjustments are essential in this process.
For many years, the municipality worked with paper inspection forms and separate Excel spreadsheets. Inspectors recorded their findings in the field and processed them later at the office. This was time-consuming, increased the risk of errors, and regularly led to discussions with contractors about the execution of maintenance work.
The need was clear: less administration, more oversight, and a single shared source of truth for all stakeholders.
The challenge
In daily practice, the municipality encountered several bottlenecks. The existing way of working provided insufficient overview and insight, leading to less efficient processes and putting pressure on collaboration with contractors. This resulted, among other things, in the following challenges:
Inspectors spent a large portion of their time on administrative tasks instead of conducting inspections.
Inspection results, photos, and agreements were stored in a fragmented manner.
Deviations in maintenance activities often became visible only at a late stage.
Invoice checks and progress statements were time-consuming and often led to discussions.
Providing transparent accountability to management, audit, and asset management departments was challenging.
“Now everything is clear at a glance.”
The solution
Bestekchecker as a digital platform for inspection and settlement The Municipality of Breda chose Bestekchecker as the central platform for inspection, follow-up, and settlement of maintenance contracts in public spaces. Inspectors record their findings directly in the field via the mobile app, including photos, location, and timestamp. The data is automatically linked to the applicable specifications and corresponding maintenance agreements. The municipality and contractors work within the same digital environment and have access to the same up-to-date information. Deviations are visible in real time and can be addressed immediately, ensuring clarity and predictability in execution. Key components of the solution include:
Digital inspections and on-site data capture
Real-time sharing of inspection results with contractors
Automated reports and progress statements
One central dataset for execution, settlement, and accountability
The results
More efficient oversight and improved collaboration Inspectors are once again able to spend more time supervising public spaces, while administrative tasks are handled automatically alongside the executed work. Since the implementation of Bestekchecker, the Municipality of Breda has achieved tangible results:
Up to 50% time savings on administration and reporting
Faster invoicing and fewer outstanding items
Higher maintenance quality through direct feedback and improved oversight
Key benefits of Bestekchecker
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Reduced administrative burden and lower failure costs
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Shorter lead times between inspection and execution
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Transparency and objective evidence through photos, locations, and timestamps
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Faster and more predictable invoice processing
Curious to discover what Bestekchecker can do for your organization? Request a demo or get in touch with us. We’ll be happy to show you how to manage inspections, quality control, and contract settlement more efficiently, transparently, and with demonstrable control.
